Month: May 2012

Updated Service Descriptions for Office 365 for Enterprise – May 2012 #4

Again, an updated set of the Office 365 for Enterprise Service Descriptions. Just as in JanuaryFebruary, early March, late March, early May, mid-May, and late May, I did a comparison of the changes. The document that has received an update this time is the Service Description for SharePoint.

 

50 PALs are included per tenant. Current “Feature Preview” allows for usage rights of up to 1000 external users without requiring additional PALs. Microsoft reserves the right to charge for additional PALs beyond 50 at the time the next major Office 365 update.10,000 PALs are included per tenant.

 

•	Search crawls happen continuously to ensure that content changes are available via search results as soon as possible. Recently uploaded documents may not immediately show up in search results. This may be due to the intervaltime it takes to process them. SharePoint Online targets between 15 minutes and an hour for which the search crawler is set – this is currently set to crawl every 5 minutes. After content is crawled it will appeartime between upload and availability in search results (also referred to as ‘index freshness’). In cases of heavy environment use, this time can grow to up to six hours.

 

•	Every Office 365 Enterprise SharePoint Online customer (at the tenant level, not per subscription) includes 5010,000 free “external user” Partner Access Licenses (PALs) that can be leveraged forduring external sharing. Customers are not currently required to obtain additional PALs for external sharing beyond 50 users with a limit of 1000 until the next major update of the Office 365 service at which time Microsoft may choose to make it available as a paid add-on.

Updated Service Descriptions for Office 365 for Enterprise – May 2012 #3

Again, an updated set of the Office 365 for Enterprise Service Descriptions. Just as in JanuaryFebruary, early March, late March, early May, and mid-May, I did a comparison of the changes. The document that has received an update this time is the Service Description for Exchange Online Archiving.

The Exchange Control Panel and Remote PowerShell can be used to search up to 505,000 mailboxes at a time. See the help topic New-MailboxSearch for details about searching up to 505,000 mailboxes at a time via PowerShell. Remote PowerShell can also be used to perform searches on an unlimited number of mailboxes.   See the help topic Search-Mailbox for details about searching large numbers of mailboxes via PowerShell.  Note  The Exchange Control Panel limit can be increased up to 1,000 by contacting Microsoft support. The PowerShell commandlet “Search-Mailbox” does not have a limit on mailboxes to search

Office 365 Links of the Week – 25 May 2012

User Group Support Services – Office 365 – 1 Year Subscription Promotion
“Microsoft is providing Office 365 subscriptions for all user groups who are registered in our User Group Support Services program and validated by a Microsoft field sponsor. This offer is for the Office 365 E3 plan where up to 25 user group leaders can use Office 365 in managing their user group efforts and promote collaboration across their leadership team using familiar productivity tools. Until further notice, this will be an annual subscription that will renew each year on January 1st for those who renew their UGSS membership and meet promotional requirements”

 

For Business: Office 365 Offers More than Google Apps
Article that talks about some of the benefits of Office 365 compared to Google Apps

 

Useful Customizations to AD FS 2.0 when Deploying SSO with Office 365
Using a SSO setup with Office 365 and on-premises ADFS? Mike Pfeiffer has some useful tips on how to customise the login screen to make it more useful!

 

OK I have my Office 365 setup now how do I administer it
SharePoint MVP Dave Coleman gave a webinar on administering Office 365, the recording of it is available on his site

 

Explaining the Office 365 Kiosk licenses
Loryan talks about the Kiosk licenses (K), how they can be used, and their benefits

 

Simple GUI-based tool for checking DNS records used in Office 365
Need to verify the DNS records for your Office 365 domain? Check out this tool by Justin Wyllys

 

Download eBook: Office 365 Migration for Dummies
A small free ebook by Jennifer Reed

Updated Service Descriptions for Office 365 for Enterprise – May 2012 #2

Again, an updated set of the Office 365 for Enterprise Service Descriptions. Just as in JanuaryFebruary, early March, and late March, and early May, I did a comparison of the changes. The document that has received an update this time is the Service Description for Lync.

Scheduled Meetings with Lync Web Scheduler Lync Web Scheduler provides a web-based way to schedule an online meeting. It provides a browser-based conference management experience that includes operations such as the following: •	Scheduling a new online Lync meeting •	List of existing meetings that the user has organized •	Viewing and modifying details of an existing meeting •	Deleting an existing meeting •	Sending invitations •	Joining an existing meeting

Updated Service Descriptions for Office 365 for Enterprise – May 2012

Again, an updated set of the Office 365 for Enterprise Service Descriptions. Just as in JanuaryFebruary, early March, and late March, I did a comparison of the changes. All major updates are listed below. The document that has received significant updates is the Service Description for Exchange Online Archiving.

 

Exchange Online Archiving

International Availability Office 365 is available in Austria, Belgium, Canada, Colombia, Costa Rica, Cyprus, Czech Republic, Denmark, Finland, France, Germany, Greece, Hong Kong, Hungary, India, Ireland, Israel, Italy, Japan, Luxembourg, Malaysia, Mexico, Netherlands, New Zealand, Norway, Peru, Poland, Portugal, Puerto Rico, Romania, Singapore, Spain, Sweden, Switzerland, Trinidad and Tobago, United Kingdom, and United States. Multinational customers that purchase services in an approved country may enable use by their end users that reside anywhere in the world, except for Argentina and countries currently embargoed by the U.S. government. Features availability may vary by location. See the help topic License restrictions for Office 365 for details.

 

Throughout the whole document, the term “personal arhive” has been replaced simply with “archive”, such as here:
The default storage quota for the personal archive is 100 GB for Exchange Online (Plan 2)Archiving users.

 

Microsoft recommends having the same Single Item Recovery setting for the on-premises mailbox and the archive in Exchange Online Archiving.  To change the Single Item Recovery period in Exchange Online Archiving, a call to Microsoft support is required. The maximum period that can be requested is 30 days for all plans except Exchange Plan 2.

 

Exchange Online Archiving supports delegate access—that is, the users’ ability to allow others to access and manage their email and calendars. Delegate access is commonly used between a manager and an assistant, where the assistant is responsible for processing the manager’s email messages and coordinating the manager's schedule. If delegate access is set, the assistant has access to the manager’s primary mailbox and archive. Exchange Online Archiving does not support delegate access.

 

Appendix A: Feature List fo Exchange Online Archiving and Exchange Hosted Archive Comparison Table 4 comparesshows features available in the Microsoft Exchange Online Archiving with the Microsoft Exchange Hosted Archive, a previously released archiving solution from Microsoft. Table 4. Exchange Online Archiving comparison with Exchange Hosted Archive 	Exchange Online Archiving	Exchange Hosted Archive SERVICE FEATURES		 Deleted item recovery	14 days	No Deleted mailbox recovery	30 days	No TLS for server connections	Yes	Yes Password synchronization	Yes	No CLIENT ACCESS		 Outlook 2010	Yes	No Outlook 2007	Yes	No Outlook Web App	Internet Explorer 7 or later, Safari 3 or later, Firefox, Chrome 	Internet Explorer 6, Internet Explorer7, Firefox 2 or later Delegate access	Yes	Yes ARCHIVING		 ArchivePersonal archive	Yes	No Accept journaled content	No 	Yes Content type: Instant messaging	Yes	Yes Content type: Calendar	Yes	No Content type: Contacts	Yes	No

RETENTION	 Retention policies 	Yes  Archive mailbox size 	Unlimited Legal hold 	Yes Rolling Legal Hold (Single Item Recovery)	Yes (Unlimited) Self-service Historical Data Load (HDL)	Yes DISCOVERY	 Unified user search	Yes Export to PST file	Yes  Auditing	Yes Multi-mailbox search (e-discovery)	Yes De-duplication of data	Yes Rights-protected discovery	Yes Attachment discovery	Yes ADMINISTRATION	 Administration through a web-based interface	Yes Administration through EMC 	Yes Administration through command line shell	Yes RBAC	Yes  APPLICATION ACCESS/CUSTOMIZATION	 Application connectivity through web services	Yes Outlook Web App Web Parts	Yes Outlook add-ins and Outlook MAPI	Yes

Office 365 Links of the Week – 04 May 2012

Sign on Experience with Office 365
Overview of the sign on experience with Office 365 and the different Microsoft products

Office 365 Virtual Labs for IT Pros
Not really new content, but still extremely useful: a few virtual labs that help you to learn more about how to configure ADFS, Directory Synchronisation, Federation, Exchange Online, and SharePoint Online

Using Shared Mailboxes with Office 365
Article in Windows IT Pro, by Tony Redmond

Transform the way you work  –  online live demos of Office 365
All over May, there will be free live demos of Office 365 presented by Microsoft cloud specialist partners

SharePoint Online Search
A few quirks of SharePoint Online Search (Office 365 for Enterprises) explained

FISMA becomes latest security certification for Office 365
“Today, we’re pleased to announce Office 365 was granted the authorization to operate under the Federal Information Security Management Act (FISMA) by the Broadcasting Board of Governors. FISMA is important to our customers because it creates a process for federal agencies to certify and accredit the security of their information management systems. IT solutions with FISMA certification and accreditation have federal agency approval for their use in line with the level of security established by that agency.”

The Office 365 Trust Center
Information on data privacy, data storage locations, compliance, and security.