One of the new features of SharePoint 2010 is Document IDs, which give each document in a site collection its own unique ID. It is possible to have this Document ID added to a Word document stored inside a SharePoint library, making it extremely useful if you need to have a unique identifier printed on each of your Word documents.

It is very easy to do so, follow these simple steps:

  1. Ensure that Document IDs are activated in your site collection: http://office.microsoft.com/en-ca/sharepoint-server-help/enable-and-configure-unique-document-ids-HA101790471.aspx
  2. To add the Document ID to a Word document in your library, first open the document in Word
  3. Go to where you want to add the Document ID (header, footer, content), and click on Insert on the ribbon
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  4. Under Quick Parts, Select Document Property, and you get to see a list of possible values. Select Document ID Value
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  5. That’s it! Save the document, and from now onwards it will always contain its Document ID
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Short Update: Please remember that Document IDs are assigned by a timer job. That means that they may not be assigned immediately, but that some time may pass until the timer job gets active.

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