Tag: external users

New options in the SharePoint Online Management Shell PowerShell cmdlets

A few days ago, Microsoft released a new version of their SharePoint Online Management Shell (the PowerShell cmdlets that can be used to manage SharePoint Online). In this blog post, I will briefly explain what was changed and what you can do now with the new options. Note: The new internal version number for the cmdlets is : 15.0.4569.1506

Sites

The first new attribute that is available is for Site Collections and is called SharingCapability. Basically, this attribute tells you if sharing has been enabled for a site collection or not. The three possible values are Disabled, ExternalUserSharingOnly, and ExternalUserAndGuestSharing (see also http://msdn.microsoft.com/en-us/library/microsoft.online.sharepoint.tenantmanagement.sharingcapabilities(v=office.15).aspx)

When you run Get-SPOSite  | select Url, SharingCapability you’ll get a list of all site collections and the corresponding Sharing Capability.
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You can also set the values, so if you want to enable sharing for a site collection for authenticated users only, run Set-SPOSite -Identity <YourSiteUrl> -SharingCapability ExternalUserSharingOnly:
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Tenant

For tenants, there are three new attributes: DisplayStartASiteOptionSharingCapabilityStartASiteFormUrl

You can get the current settings by simply running Get-SPOTenant:
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SharingCapability simply shows you which settings have been set for your tenant in general.

DisplayStartASiteOption and StartASiteFormUrl can help you with allowing users to create new site collections, and which form to use. For example, there’s a sample app from Richard diZerega from Microsoft that you could customise for this purpose.

DisplayStartASiteOption controls if the “new site” link is available when you click on Websites in the Ribbon. If it’s deactivated, you don’t get to see such an option:
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Turning it on (Set-SPOTenant -DisplayStartASiteOption $true) will provide you with the link:
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If you don’t want to use the default form, you can then also specifiy your custom form via Set-SPOTenant -StartASiteFormUrl  <FormUrl>.

Please note that these two options are also available through the UI.  These two options can be found in the SharePoint Admin Center under Settings:
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If DisplayStartASiteOption  is set to false, “Hide the link” is activated for Start a Site:

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Setting it to true, “Show the link” becomes active:

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Lastly, if you set a URL for StartASiteFormUrl, the corresponding field is set:

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 External Users

The last changes in the new version of the cmdlets offer a few new attributes for external users: InvitedByWhenCreatedAcceptedAs

When you run Get-SPOExternalUser, you can see who invited the external user, when he accepted, and with which email address:
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Additionally, you also have the option to get the external users of a single site collection only, and not the whole tenant, by running Get-SPOExternalUser with the -SiteURL parameter:
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Updated Service Descriptions for Office 365 for Enterprise – May 2012 #4

Again, an updated set of the Office 365 for Enterprise Service Descriptions. Just as in JanuaryFebruary, early March, late March, early May, mid-May, and late May, I did a comparison of the changes. The document that has received an update this time is the Service Description for SharePoint.

 

50 PALs are included per tenant. Current “Feature Preview” allows for usage rights of up to 1000 external users without requiring additional PALs. Microsoft reserves the right to charge for additional PALs beyond 50 at the time the next major Office 365 update.10,000 PALs are included per tenant.

 

•	Search crawls happen continuously to ensure that content changes are available via search results as soon as possible. Recently uploaded documents may not immediately show up in search results. This may be due to the intervaltime it takes to process them. SharePoint Online targets between 15 minutes and an hour for which the search crawler is set – this is currently set to crawl every 5 minutes. After content is crawled it will appeartime between upload and availability in search results (also referred to as ‘index freshness’). In cases of heavy environment use, this time can grow to up to six hours.

 

•	Every Office 365 Enterprise SharePoint Online customer (at the tenant level, not per subscription) includes 5010,000 free “external user” Partner Access Licenses (PALs) that can be leveraged forduring external sharing. Customers are not currently required to obtain additional PALs for external sharing beyond 50 users with a limit of 1000 until the next major update of the Office 365 service at which time Microsoft may choose to make it available as a paid add-on.